|
WRITTEN PLAN FOR REFERRAL SERVICES
Brockton Day
Nursery will use the following procedures for referring parents to
appropriate social, mental health, educational, and medical services
for their child and/or family should the staff and parent feel that
an assessment for such additional services would be beneficial.
REFERRAL PROCESS
Whenever any
staff member or parent/guardian is concerned about a child’s
development or behaviors, they should report it to the classroom
Lead Teacher who will review the concerns with the Support Services
Coordinator, if a Supportive child, or Education Coordinator if a
non-Supportive child. A Supervisor will conduct an observation for
additional documentation and support, or to suggest alternative
strategies for working with the child. If an adult is requesting
services for him/her self, the Parent Services Coordinator will be
the administrator assigned to assist in the referral process. If
however, the adult is involved with Supportive Services, the Support
Services Coordinator will be responsible for the referral process.
When applicable, the assigned Department of Social Services social
worker will also be made aware of and become involved in these
procedures.
Brockton Day
Nursery will maintain a listing of current referral resource
agencies available in the community and will assist the
parent/guardian in the referral process.
Chapter 766 and
Early Intervention contacts shall also be available in the listing
should the parent prefer to seek assistance through this manner.
Information on parental rights and the right to appeal shall also be
offered. The designated liaison for such referrals, or for children
entering the program already receiving such services, will be the
Support Services Coordinator for all Supportive children, and the
Education Coordinator for all non-Supportive children.
REFERRAL MEETING WITH PARENTS
|
|
At the
meeting, the Support Service Coordinator or Education
Coordinator and Lead Teacher will provide the parent with any
information or assessment including the reason for recommending
a referral for additional services. A brief written summary of
observations related to the referral and efforts made to
accommodate the needs will be discussed. Documentation will be
maintained in the child’s record and copies given to the parents
upon request.
The Support Services Coordinator or appropriate staff person
will offer assistance in making the referral. The
parent/guardian will sign off on the Referral for Support
Services form at this time and a Release of Information form (if
a referral is being made). A copy |
|
of the
current insurance card will be made and the Brockton Day Nursery
Community Resource List will be utilized to assist in the
referral. If parents need extra support, Brockton Day Nursery
may, with written permission, contact the referral agency for
them. Any transfer of information will be granted only upon
written permission of the parents. |
If a child is at least two and a half years of age, the staff
person shall inform the parent/guardian of the availability of
services and their rights, including that of appeal, under Chapter
766. If the child is under the age of three, information will be
supplied with regard to the availability of services provided by
Early Intervention Programs.
FOLLOW-UP TO THE REFERRAL
The referring Supervisor, will, with parental written
permission, contact the service provider who evaluated the child for
consultation and assistance in meeting the child’s needs at the
center. If it is determined that the child is not in need of
services, the parents and BDN staff will review the child’s
progress at three month intervals to determine if another referral
may be necessary. Similar follow-up procedures will occur whenever
possible, with regard to adult referrals to determine if the
referral was appropriate and/or if another referral needs to be
implemented.
RECORD OF REFERRALS
The referring Supervisor/Lead Teacher will maintain a written
record of any referrals, including conferences and results, in the
child’s main folder in central files. Referrals initiated for
parents/guardians will also be maintained in the child’s central
file. The original Release of Information form will be mailed or
given to the agency the individual/family is being referred to and a
copy of it will be maintained in the child’s central file.
REFERRAL PROCEDURES OUTLINED
The following steps will be instituted when initiating a
referral:
Step 1:
Identification of the difficulty:
The parent and staff person shall determine the nature of the
difficulty during enrollment, office visits, home visits or in other
forms of communication. The Lead Teacher, or appropriate BDN staff
person, will complete a Referral for Support Services form to
initiate the process and forward it to the Supervisor identified
below:
|
Supportive
Child or Parent |
Support
Service Coordinators |
|
Non-Supportive Child |
Education
Coordinator |
|
Non-Supportive Adult |
Parent
Services Coordinator |
|
ASAP
Children |
Follow the
same protocol, but with ASAP Program Coordinator |
Step 2:
Alternatives for resolution:
The parent and appropriate BDN staff shall discuss alternative
resources available for resolution to the problem area and the need
for referral.
Step 3.
Consultation:
The referring Supervisor will be available by appointment for
consultation with parents to determine appropriate services.
Step 4. Referral
to appropriate services:
The Supervisor and parent will determine appropriate service
agencies to be contacted. An entry shall be made in the child’s
record to track the referral.
|
Step 5. Follow
- Up:
The referring supervisor shall contact the parent after the
scheduled appointment to assess the results. This part is
necessary to : |
| a. |
Determine if
the referral was appropriate. |
| b. |
Determine
the need for further advocacy. |
| c. |
Continue to
support the child and family. |
| d. |
Determine if
there is an unmet need in the community. |
| e. |
Make
amendments to the BDN Community Resource List. |
|
